1. Introduction to Cerebro software

1.1. What is Cerebro

Cerebro software is a set of tools used for planning and managing any kind of projects in the audiovisual field (making visual effects for movies, television, game development, advertising production, Web-design, etc.).

Cerebro provides tools for effective communication between companies and people during the process of project(s) creation, even if they are on different continents. There are three main Cerebro features that make your job easier:

  • Planning. You can make and track the structure of the project from beginning to end, gradually increasing the level of detail at every stage of its life cycle. Cerebro offers ways to estimate the time and cost of the work, tools to clone parts of the projects, export (with graphic content) of the structure of the project in Excel spreadsheets, and other features.
  • Collaboration. For project managers Cerebro provides means to carry out the tasking, follow on WIP and final reports of employees, perform peer reviews of the results of the work, and provides all project participants a way to exchange their views in free-form.
  • Control. The system provides a means of warning about various special situations - if any processes have not gone as planned. Each employee’s report is accompanied by information on the duration of his work and the progress of given part of project. Cerebro sums up all those values and provides overall costs and progress values for different project parts. AThe system also stores information on the workflow of each task. In addition, it is possible to export all the data to a spreadsheet for further data processing needs.

Furthermore Cerebro provides tools for effective file-sharing with both local area network users and remote users.

1.2. Advantages of Cerebro software

Using Cerebro software package it is easy to manage projects in any media sphere, using your Windows/Linux-equipped PC or Mac. Availability of some important functional aspects for media projects distinguishes Cerebro from all other project management systems.

Flexibility and functionality

Cerebro is a modular application which works within Internet/Extranet networks, it combines many functions (Web-browser, e-mail, forum, ftp software, Microsoft Project, Wiki knowledge base, etc.)

The client application runs on Mac OS X/Win/Linux, does not require complex configuration and can even run “from a usb key”, and is automatically updated to the new version. To fully integrate our software within your company it is possible to finely customize user interface depending on the fields of work in your company.

Comfortable and safe file transfering

To transmit, store and retrieve files, personal development is used - Cargador service, decentralized network which resembles Torrent.Cargador service is our project which handles file transferring, storing and searching functions. It resembles torrent networks in the ways it handles the information. Here are some of its features:

  • file caching on the local storage;
  • quick search among millions of files;
  • ability to subscribe to new content;
  • overall control of the file transfer queues for the entire company.

Cerebro provides a quick and convenient way to store and transfer vast array of files between artists and clients on a project. Simply attach files to your message and they will appear to all users who need them. In addition, for repeated viewing of these files you do not need to download them again, as you do in other Web-systems.

Built-in media viewer

Cerebro includes Mirada module which is responsible for displaying media content, as well as creating audiovisual reviews. In Mirada you can comment any files by painting with a brush or by typing text directly on top of the content. But that’s not all - you can also record your voice, mouse movements, the process of turning pages or frames. A review like that is similar to a live review in many ways, and by our rough estimation this type of feedback can increase the working productivity by up to 30%.

1.3. Key Concepts

Universe is a virtual space in the Cerebro system, which has projects, tasks, users and groups within it (assuming that each company has its own universe). The Cerebro database supports the several isolated universes and the user from one universe does not see the contents of another (if it has not been added to another universe in a special way).

Task – basic structural unit, describing what needs to be done within it. Each task has attributes such as planned/elapsed time, the list of performers, etc. In addition to this, tasks are organized in a hierarchical structure, i.e., top-level tasks (projects) contain subtasks, which in turn contain sub-tasks of lower levels, etc. Also, each and every task in this structure has a message board (forum) attached to it.

Forum – message board which contains posts of different types (definition, executive report, review, simple note, client review) that system users make as they work on tasks.

Activity - a separate type of work to be done, such as modeling, composing, programming, etc. Can be both an attribute of any task as well as attribute of an individual user of the system.

Thumbnail – resized preview of a graphic object stored in the system (such as a video or picture).

File storage – this document (and Cerebro in general) defines it as a 24/7 working server with a Cargador service running on it. Usually file storage is situated within corporate LAN and is configured to receive/send files to outside storages.

The rest of the terms and definitions used in the program, can be learned during the course of the text.