[[[a]]]Planning. Creating a Task Structure.

[[[b]]]In this video, we will introduce the tools[[[c]]] for creating a task structure[[[d]]] within a project in the Cerebro system.[[[e]]]

As an example, let us consider the creation of[[[f]]] a promotional booklet for a marketing department.[[[g]]] This project would consist of several stages:[[[h]]] Writing text, creating pictures,[[[i]]] layouts etc. [[[j]]]

In the project root directory in Cerebro, set[[[k]]] up a booklet creation task.[[[l]]] This will be a container task. That is, inside it,[[[m]]] there will be a set of sub-tasks, the phased implementation of which[[[n]]] will ensure the execution of the top-level task.[[[o]]]

In general, the level of nesting[[[p]]] within Cerebro is unlimited. Any container task[[[q]]] may contain[[[r]]] a task structure of unlimited complexity.[[[s]]] To create a promotional booklet, it will be sufficient[[[t]]] to set multiple sub-tasks on one level[[[u]]] for each stage of work.[[[v]]]

The first operation that we will need[[[w]]] is the new task creation.[[[x]]] To create it, we first need to select[[[y]]] a parent task in Cerebro,[[[z]]] and a new sub-task will be created within.[[[a]]] So in the example given above, we would need to choose the task[[[b]]] of creating a booklet, and then add[[[c]]] subsequent stages within it.[[[d]]]

You can click the button in the toolbar[[[e]]] or click on “New task” in the context menu.[[[f]]] A window appears, consisting of the[[[g]]] task property editor at the top and[[[h]]] forum message editor at the bottom.[[[i]]]

In the top part, you can set[[[j]]] the main attributes of the new task:[[[k]]]

  • task name;[[[l]]]
  • activity type –[[[m]]] select from a preconfigured list;[[[n]]]
  • priority – by default, this is set to normal.[[[o]]] It can be changed.[[[p]]]
  • status – default status is not set[[[q]]] and it will change as the task progresses.[[[r]]]

When creating a new task, you can immediately[[[s]]] assign its executor,[[[t]]] but at the stage of creating the task structure,[[[u]]] while the project has not yet commenced,[[[v]]] this is not essential.[[[w]]]

At the bottom of the “New Task” window, there is[[[x]]] a message editor, where you can[[[y]]] write a definition for the task,[[[z]]] and attach the files associated with it;[[[a]]] for example, documents or images.[[[b]]]

When editing is complete,[[[c]]] you can click one of the following buttons:[[[d]]]

  • “Save and Close” – creates the task and closes the window;[[[e]]]
  • “Save and New Task” – after creating the task,[[[f]]] a window appears for creating[[[g]]] the next task of the same level.[[[h]]]

Similarly, we will create the remaining[[[i]]] stages in Cerebro in order, filling in[[[j]]] their main attributes and setting tasks.[[[k]]]

Each task in the Cerebro system[[[l]]] has a set of different attributes:[[[m]]] Activity type, task status[[[n]]] and time-related characteristics –[[[o]]] how many man-hours are allocated to it,[[[p]]] calendar days on which the start and end are scheduled,[[[q]]] list of assigned performers and so on.[[[r]]] All these properties can be displayed and edited[[[s]]] as a table in the navigator window[[[t]]] and in the other tabs in Cerebro,[[[u]]] and you can customize which columns[[[v]]] and in which order to show.[[[w]]]

~

Usually, in the Cerebro system, detailed attribute setting[[[x]]] and executor assignment are performed on tasks[[[y]]] of the lowest level nesting,[[[z]]] while container tasks of the upper levels serve as nodes[[[a]]] for collecting statistics on subtasks:[[[b]]] Total planned and actual time spent,[[[c]]] overall status, budget, and so on.[[[d]]]

Note that the table can be sorted[[[e]]] by any task attribute;[[[f]]] for example, by name, status, start time, and so on.[[[g]]] If you want to manually set[[[h]]] the order of tasks displayed in the table,[[[i]]] turn on sorting by the “order” column[[[j]]] and set your own order by dragging.[[[k]]]